Privacy Policy

This site is provided by the charity ‘Learning Never Stops’ for personal, educational and guidance use only. Information, images and personal stories have been given for the benefit of others and must not be reproduced except for the above purposes. Commercial use of its contents is copyright and strictly prohibited. The charity should be informed immediately of any circumstances where an individual’s privacy may be breached by using the contact button or emailing whereupon the charity will take immediate appropriate action. This site displays images supplied from a range of sources and although the charity does not intend to breach copyright in their use should such a situation arise immediate steps will be taken to remove such images upon receipt of evidence. This site is presented as a community service and no information given via the site, nor any other communication will be used for commercial purposes, or in any way that will infringe personal privacy.


What data do we collect?  Name & address, email address, telephone number(s) may be kept when you give them to us for contact purposes. IP addresses may also be logged when individuals access our website – although this data is not used to identify an individual, but rather to establish numbers and trends of those visiting our webpages.

Where do we store data?  The only storage occurs on the charity’s computer and the unidentified data collected by Google Analytics stays with Google, who have their own policy and safeguards. Back-up hard copy is sometimes used for contact data.

How do we protect the data?  The computer is fitted with anti-virus software and access is password protected; any hard copy files are kept at a secure private location.

How long do we plan to keep the data for and why?  We keep contact data only for information-giving so it remains on file only for as long as we operate the relevant activities. When the activities cease associated data is deleted. Electronic files are digitally cleaned / shredded; paper files are mechanically shredded. We never release any data to third party organisations.

Can people ask to be removed from our records and what happens?  Following a written request, either by letter of email, the individual’s personal details will be permanently deleted from the electronic database and hard copy records within one month of receiving such notification


Responsible Persons: The Trustees – with operation of the policy delegated to the Hon Secretary

Systems used: Electronic database on a PC backed up by paper files

Policy followed:

  1. Data protection principles

The Charity is committed to processing data in accordance with its responsibilities under the GDPR.

Article 5 of the GDPR requires that personal data shall be:

  1. Processed lawfully, fairly and in a transparent manner in relation to individuals.
  2. Collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes.
  3. Adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed.
  4. Accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay
  5. Kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals.
  6. Processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.
  7. General provisions
  8. This policy applies to all personal data processed by the Charity.
  9. The Responsible Persons shall take responsibility for the Charity’s ongoing compliance with this policy.
  10. This policy shall be reviewed at least annually.
  11. The Charity is exempt from registration with the Information Commissioner’s Office as an organisation that processes personal data.
  12. Lawful, fair and transparent processing
  13. To ensure its processing of data is lawful, fair and transparent, the Charity shall maintain a Register of Systems.
  14. The Register of Systems shall be reviewed at least annually.
  15. Individuals have the right to access their personal data and any such requests made to the charity shall be dealt with in a timely manner.
  16. Lawful purposes
  17. All data processed by the charity must be done on one of the following lawful bases: consent, contract, legal obligation, vital interests, public task or legitimate interests.
  18. The Charity shall note the appropriate lawful basis in the Register of Systems.
  19. Where consent is relied upon as a lawful basis for processing data, evidence of opts-in consent shall be kept with the personal data.
  20. Where communications are sent to individuals based on their consent, the option for the individual to revoke their consent should be clearly available and systems should be in place to ensure such revocation is reflected accurately in the Charity’s systems.
  21. Data minimization
  22. The Charity shall ensure that personal data are adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed.
  23. Accuracy
  24. The Charity shall take reasonable steps to ensure personal data is accurate.
  25. Where necessary for the lawful basis on which data is processed, steps shall be put in place to ensure that personal data is kept up to date.
  26. Archiving / removal
  27. To ensure that personal data is kept for no longer than necessary, the Charity shall put in place an archiving policy for each area in which personal data is processed and review this process annually.
  28. The archiving policy shall consider what data should/must be retained, for how long, and why.
  29. Security
  30. The Charity shall ensure that personal data is stored securely using modern software that is kept up to date, and a secure hard copy back up.
  31. Access to personal data shall be limited to members of the society who need access and appropriate security should be in place to avoid unauthorised sharing of information.
  32. When personal data is deleted this should be done safely such that the data is irrecoverable.
  33. Appropriate back-up and disaster recovery solutions shall be in place.
  34. Breach
  35. In the event of a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data, the Charity shall promptly assess the risk to people’s rights and freedoms and if appropriate report this breach to the ICO.

End of Policy

Updated 24 May 2018